This is an interesting topic. Outlook Web App Policies for Exchange 2016. This “feature” configures the ability to Allow or Block features within the default policy for all users or you can create a custom one to assign to individual mailboxes.

Let’s take a step back and think about this. In most organizations, you have various departments like IT, Finance, Legal, Sales, Management, etc. and with each department you might assign different permissions.

For example, you might create a OWA Policy to not allow Finance Staff to change there passwords from OWA or you might not want your Legal department users to create different email signatures.

Each organization will have different requirements. If you would like to create a custom OWA Policy then launch your Admin Center (EAC) and navigate to the following section:

  • Navigate to Permissions -> Outlook Web App Policies -> Click on Add (+)

Exchange 2016 - owa mailbox policy

So here you need to give the policy a name and then under each section, you can untick what you want or don’t want the users to have access to. Once you are done, click the Save button.

Back in the EAC, you will now see the new Policy that was created.

You can now go to a mailbox and edit it and assign the new policy to the specific user. Take note that only 1 policy can be assigned to a mailbox.

Hope it helps.

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